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GDPR Privacy Notice

Who are we?

Henley Pre-School Centre , The Community Centre, Church Meadows Henley IP6 0RP


Why do we collect personal information?

We require personal information to enable us to operate a well-run, safe and secure pre-school. Data held will be provided by parents, carers or collated by staff through observations.

We do not share any data or images with third parties except the professional service detailed below who provide specific functions for learning journeys, children’s development, funding, accounting


What data do we collect and how is it used?

Information contained at the pre-school registration form


As part of the EYFS we observe your child and record their progress and development. This information is held on tapestry and within our planning process. This is not displayed and is only accessible by staff and in the case of the learning journey registered parents.
Additional information may be held on a child with SEN. This will be done in collaboration with the parent and used in liaison with professionals who can help with development.



Photographs taken at pre-school are only held on devices whilst being used. Images are used in displays, learning journeys, for identification eg where a child has an allergy or medical condition. Photographs are not held or used for any other purposes.


Funding Information and ID

The personal data you provide on the PAF funding form is not used for any purpose other than to claim funding. The funding process requires us to obtain ID for your child this is copied and filed. Funding data is held on file in hard copy and electronically if provided that way. Details are input into the Suffolk County Council provider portal. The information is not used for any other purpose.

Other Data Being Held on File for Reference

Correspondence, absence details.

Third Parties

Henley Pre-School use the following systems where personal data may be input for specific purpose.

How We Hold Information

  • All electronic records are held securely, and password protected. Electronic data is only accessible by manager.

  • Hard copy data is held in a lockable cabinet.

  • Where children’s names are displayed only first names (and surname initial where required) are used. If appropriate only initials will be used.

  • From time to time we may email with regard to your child and refer to personal details. This would only be to a named parent or carer.


Data Retention

Data will only be kept whilst the child attends the pre-school or staffs are employed by the pre-school unless there is a statutory requirement to hold the information for a longer period of time.

The nominated Data Protection Controller who you can contact with any questions or complaints is Bridget Wyatt.

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